File Management and Property Accounting
All records must be maintained in accordance with the DLA Memorandum of Agreement (MOA).
- DEMIL A – Records must be maintained for two years and then may be purged
- DEMIL B-Q6 – Records must be kept for the life of the property or five years after transfer or turn-in and then may be purged
Files that must be retained:
- Original 1348-1A received with the property
- Transfer, Turn-in, Disposal approval records and accompanying 1348-1A.
- Signed copies of the 1348-1A once property is turned into the DLA Disposition Services Site
- All documentation concerning the acquisition, transfer, and turn-in of Weapons and Aircraft
The Chief Executive Official and/or Authorized Official of the LEA is responsible for all 1033 Program controlled property.
LEAs must have 100% accountability of all Controlled Property.
- All property received must be inventoried annually by December 31 through FAMWEB (link below).
- DEMIL A Property in use for less than one year, has the same requirements. After one year, title is transferred to the LEA and will no longer appear on the LEAs inventory. (Please see Amendment to the State Plan of Operation for important changes to the requirements for vehicles having DEMIL code Q6.)
- All transfers, turn-ins and disposals will be requested and managed through FAMWEB. Contact the State Coordinators Office for approval and for further instructions on how to submit your request.
FLIPL (DD-200) (PDF)